Use of the National Botanic Garden of Wales online shop (https://botanicgarden.wales/shop) and the ordering of items from the online shop is governed by the Terms and Conditions as set out below. These Terms and Conditions are subject to change without notice.
Terms of Sale
Set out below are the terms and conditions on which we supply products to you. Please read this page carefully before you submit your order to us. These terms tell you who we are, how we will provide products to you, how you and we may change or end the contract, what to do if there is a problem and other important information.
Your statutory rights are not affected by these terms and conditions. To the extent that any provision in these terms and conditions conflicts with your statutory rights, your statutory rights will prevail and the particular offending provision in these terms and conditions will be deemed inapplicable.
Who we are
The National Botanic Garden of Wales is a charity registered under number 1036354 and a company registered in Wales under number 2909098. Our registered office is at Middleton Hall, Llanarthne, Carmarthenshire SA32 8HG. You can contact us by telephone, email or post using the contact details set out under the heading ‘Complaints and Contact Details’ below.
(a) Our Contract
By placing an order you are offering to purchase products on and subject to these terms and conditions. The National Botanic Garden of Wales reserves the right to refuse any such offer made by you. When you place an order, you will receive an acknowledgement e-mail confirming receipt of your order: this email will only be an acknowledgement and will not constitute acceptance of your offer. A contract between you and us will not be formed until we accept your offer by sending you confirmation by email that the goods which you ordered have been dispatched to you. Only those goods listed in the confirmation e-mail sent at that time will be included in the contract formed.
In order to contract with the National Botanic Garden of Wales you must be over 18 years of age and possess a valid credit or debit card issued by a bank acceptable us. You must pay for goods before we dispatch them.
When placing an order you undertake that all details you provide to us are true and accurate, that you are an authorised user of the credit or debit card used to place your order and that there are sufficient funds to cover the cost of the goods.
If we are unable to accept your order, we will inform you of this as soon as possible. This might be because the product is out of stock, because of unexpected limits on our resources which we could not reasonably plan for, because we have identified an error in the price or description of the product or because we are unable to meet a delivery deadline you have specified. In such a case we will not charge you for the product.
(b) Pricing, Availability and Changes
All orders are subject to availability and confirmation of the order price. Delivery costs are included in the prices displayed on our website and included in the ‘Total Cost’.
Whilst we take reasonable care to ensure that all details, descriptions and prices which appear on this Website are accurate, errors may occur. If we discover an error in the price of any goods which you have ordered we will inform you of this as soon as possible and give you the option of reconfirming your order at the correct price or cancelling it. If we are unable to contact you we will treat the order as cancelled. If you cancel and you have already paid for the goods, you will receive a full refund (see below for our Returns policy).
The images of the products and/or their packaging shown on our website are for illustrative purposes only. Although we have made every effort to display the colours accurately, we cannot guarantee that a device’s display of the colours accurately reflects the colour of the products. Your product and/or its packaging may vary slightly from those images.
If you wish to make a change to the products you have ordered please contact us. We will let you know if the change is possible. If it is possible we will let you know about any changes to the price of the products, the timing of supply or anything else which would be necessary as a result of your requested change and ask you to confirm whether you wish to go ahead with the change.
We may change a product (for example, to reflect changes in relevant laws and regulatory requirements, or to implement minor technical adjustments and improvements). These changes will not affect your use of the product.
We will attempt to deliver the products to you as soon as reasonably possible and in any event within 30 days after the day on which we accept your order.
Dispatch times may vary according to availability. If our supply of the products is delayed by an event outside our control then we will contact you as soon as possible to let you know and we will take steps to minimise the effect of the delay. Provided we do this we will not be liable for delays caused by the event, but if there is a risk of substantial delay you may contact us to end the contract and receive a refund for any products you have paid for but not received.
We will ship items by Royal Mail or courier service and are only able to ship products within the United Kingdom, including the Channel Islands and the Isle of Man. Deliveries to the Channel Islands and Isle of Man may also be subject to delays due to customs checks.
If, after a failed delivery to you, you do not re-arrange delivery we will contact you for further instructions and may charge you for storage costs and any further delivery costs. If, despite our reasonable efforts, we are unable to contact you or re-arrange delivery we may end the contract and charge you reasonable compensation for the net costs we will incur as a result of your breaking the contract (see ‘Our right to end the contract’ below).
The items will be your responsibility from the time they are delivered to the address you have provided; You will own the items once we have received payment in full.
(d) Cancellation and refunds
You can always end your contract with us. Your rights when you end the contract will depend on what you have bought, whether there is anything wrong with it, how we are performing and when you decide to end the contract. Your situation will fall into one of the following categories:
If what you have bought is faulty or misdescribed, you may have a legal right to end the contract (or to get the product repaired or replaced or to get some or all of your money back) – see paragraph (1) below;
- If you want to end the contract because of something we have done or have told you we are going to do, see paragraph (2) below;
- If you have just changed your mind about the product, see paragraph (3) You may be able to get a refund if you are within the cooling-off period, but this may be subject to deductions and you will have to pay the costs of return of any goods;
- In all other cases (if we are not at fault and there is no right to change your mind), see paragraph (4).
(1) If there is a problem with the product
If you have any questions or complaints about our products, please contact us using the contact details set out under ‘Complaints’ below. We are under a legal duty to supply products that comply with this contract. Please see the box below for a summary of your key legal rights in relation to the products. Nothing in these terms will affect your legal rights.
Summary of your legal rights
This is a summary of your key legal rights. These are subject to certain exceptions. For detailed information please visit the Citizens Advice website www.adviceguide.org.uk.
The Consumer Rights Act 2015 says goods must be as described, fit for purpose and of satisfactory quality. During the expected life of your product your legal rights entitle you to the following:
- up to 30 days: if your item is faulty, then you can get a refund.
- up to six months: if your faulty item can’t be repaired or replaced, then you’re entitled to a full refund, in most cases.
- up to six years: if the item can be expected to last up to six years you may be entitled to a repair or replacement, or, if that doesn’t work, some of your money back.
If you wish to exercise your legal rights to reject faulty or misdescribed products you must either return them to us in person, post them back to us or allow us to collect them from you. If you receive an item that is faulty and you wish to replace it, please contact email@example.com to arrange a replacement. If the faulty item is no longer in stock and you do not want an alternative product in exchange, we will refund the cost of the goods as paid at the time of the order. We will refund the cost of your postage of a faulty item to us and we will pay the cost of shipping a replacement item to you if requested. Your right to claim an exchange or refund for a faulty item extends until six months from the date of purchase.
(2) Ending the contract because of something we have done or are going to do
If you are ending a contract for a reason set out below, please contact firstname.lastname@example.org. The reasons are:
- we have told you about an upcoming change to the product or these terms which you do not agree to;
- we have told you about an error in the price or description of the product you have ordered and you do not wish to proceed;
- there is a risk that supply of the products may be significantly delayed because of events outside our control;
- we have suspended supply of the products for technical reasons, or notify you
- we are going to suspend them for technical reasons; or
you have a legal right to end the contract because of something we have done wrong.
You must either return any products you have received to us in person, post them back to us or allow us to collect them from you. We will refund the cost of your postage. We will also refund you in full for any products which have not been provided, and you may be entitled to compensation.
(3) Exercising your right to change your mind
If you change your mind, you have a legal right under the Consumer Contracts Regulations 2013 to cancel your order (or part of your order) and receive a refund. You must cancel within 14 days from the date you receive your items (or, if the items are split into several deliveries over different days, 14 days from the date you receive the last delivery). You do not have a right to change your mind in respect of any item which is not in its original condition, which is damaged or which is missing parts, through no fault of the National Botanic Garden of Wales.
Once you have informed us of your wish to cancel your order (or part thereof) by contacting email@example.com, you must return the unwanted item(s) within 14 days of informing us you wish to cancel in an unharmed and reusable state, in the original packaging. We will refund your order (or the value of the returned goods if part of the order is returned) within 14 days of receiving the returned item(s). You are responsible for paying the postage costs for any items you return because you have changed your mind. We may reduce your refund of the price to reflect any reduction in the value of the items caused by your handling them.
(4) Ending the contract where we are not at fault and there is no right to change your mind
Even if we are not at fault and you do not have a right to change your mind, you can still end the contract before the product is delivered and paid for, but you may have to pay us compensation. If you want to end the contract in these circumstances, please contact firstname.lastname@example.org to let us know. The contract will end immediately and we will refund any sums paid by you for products not provided, but we may deduct from that refund (or, if you have not made an advance payment, we may charge you) reasonable compensation for the net costs we will incur as a result of your ending the contract.
(5) Our right to end the contract
We may end the contract for a product at any time by writing to you if:
- you do not make any payment to us when it is due and you still do not make payment within 14 days of us reminding you that payment is due;
- you do not, within a reasonable time of us asking for it, provide us with information that is necessary for us to provide the products; or
- you do not, within a reasonable time, allow us to deliver the products to you.
If we end the contract in the situations set out above we will refund any money you have paid in advance for products we have not provided, but we may deduct or charge you reasonable compensation for the net costs we will incur as a result of your breach of the contract.
If you wish to exchange an item for a reason other than fault (e.g. size, colour), please contact email@example.com as soon as possible. Items to be exchanged must be returned to us in an unharmed and reusable state, in the original packaging if appropriate. If you are not returning the item(s) because they are faulty or not as described in the product description, you are responsible for paying the postage on returning the item to us. The National Botanic Garden of Wales will pay for the postage of the replacement item(s) to you in an exchange, once the original items have been received.
(f) Payment of Refunds
All refunds, including refunding of postage, will be made to the credit/debit card which you used to complete your order, once the above conditions have been met. If you are exercising your right to change your mind, refunds will be processed within 14 days from the day on which we receive the product back from you (or, if earlier, the day on which you provide us with evidence that you have sent the product back to us). In all other cases, your refund will be processed within 14 days of your telling us you wish to cancel the contract.
(g) Our Liability
If we fail to comply with these terms, we are responsible for loss or damage you suffer that is a foreseeable result of our breach of this contract or our failure to use reasonable care and skill. We are not responsible for any loss or damage that is not foreseeable. Loss or damage is foreseeable if either it is obvious that it will happen or if, at the time the contract was made, both we and you knew it might happen, for example, if you discussed it with us during the sales process.
We only supply the products for domestic and private use. If you use the products for any commercial, business or re-sale purpose we will have no liability to you for any loss of profit, loss of business, business interruption, or loss of business opportunity.
The National Botanic Garden of Wales reserves the right to alter, without notice, the range of products, prices of products and terms and conditions of sale before you place an order.
(i) Complaints and Contact Details
We operate a complaints handling procedure which we will use to try to resolve disputes when they first arise, please let us know if you have any complaints or comments by contacting us in writing, email or by phone using these details:
- In writing: The National Botanic Garden of Wales, Middleton Hall, Llanarthne, Carmarthenshire, SA32 8HG
- Email: firstname.lastname@example.org
- Telephone: 01558 667 149
If we have to contact you we will do so by telephone or by writing to you at the email address or postal address you provided to us in your order.
We may transfer our rights and obligations under these terms and conditions to a third party. We will contact you to let you know if we plan to do this and will ensure that the transfer will not affect your rights under the contract. You may only transfer your rights or obligations under these terms to another person if we agree to this in writing.
If you breach these terms and conditions and we take no action or delay in taking action, we will still be entitled to use our rights and remedies at a later date or in any other situation where you breach these conditions.
(l) Entire Agreement
These terms and conditions constitute the entire agreement of the parties and supersede any and all preceding and contemporaneous agreements between you and the National Botanic Garden of Wales.
(m) Governing Law and Jurisdiction
These terms are governed by the law of Wales and England and you can bring legal proceedings in respect of the products in the Welsh or English courts. If you live in Scotland or Northern Ireland, you may alternatively bring proceedings in respect of the products in the Scottish or Northern Irish courts.